Accounting

Double-entry books that write themselves from sales, purchases, stock, payroll and the till, with the statements an accountant or a bank expects.

Chart of accounts

Each company starts with a chart for its country (Kenya, Nigeria, Ghana, South Africa, the OHADA zone and more) with roles such as receivables, payables, sales, tax payable and bank already assigned. Add, rename or deactivate accounts; roles tell the system where automatic entries go. Cost centres split income and expenses by department or project.

Journal entries

Everything that touches money becomes a journal entry: invoices, payments, bills, expenses, stock movements, payroll runs and till sessions. Manual entries are drafted and posted; posted entries are only reversed, never edited. A lock date stops anyone from posting into a closed period. Fixed assets depreciate on a schedule; deferred revenue is released over the service period.

Financial reports

Profit and loss, balance sheet, trial balance, general ledger, cash flow, changes in equity, the tax report and budget against actual, each for any company and date range, with the comparable prior period alongside and a branded PDF download. When several companies share a currency, All companies consolidates them by account code. Year-end closing moves the result into retained earnings and locks the year.

Bank and M-Pesa reconciliation

Import bank statements (CSV, OFX, MT940) or M-Pesa statements. The reconciliation workspace suggests matches against payments, bills and transfers, lets you record what is missing (fees, interest, an unexpected receipt) and excludes what does not belong. Unreconciled lines stay visible until they are dealt with.

Purchases and bills

Purchase orders go to suppliers as PDFs; goods received notes record what arrived; supplier bills are matched three ways (order, receipt, bill) before approval and payment. Requests for quotation compare several suppliers; blanket orders cover agreed volumes; supplier price lists and lead times feed reordering.

Expenses

Simple expenses (fuel, airtime, lunch) are recorded with a receipt photo and a category and post themselves to the right account. Staff submit their own claims from the Me menu; approvers see them in the Approvals inbox.